DATA PROTECTION STATEMENT
1. General information on the collection of personal data
a) The protection of your privacy while you use our websites is very important to us – accordingly, we use your personal data in conformity with the legal regulations on data protection. Personal data means all data relating to you personally, e.g. name, address, email address, user behaviour. The following shall inform you on how we are handling your personal data.
b) Controller according to Art. 4 subsection 7 EU General Data Protection Regulation (GDPR) is Toshiba Client Solutions Europe GmbH, Hammfelddamm 8, D-41460 Neuss, Germany; email: email@example.com. You can reach our data protection officer under SPIE GmbH, Ms Tanja Schuchmann, Data Protection Officer of Toshiba Client Solutions Europe GmbH, Lyoner Strasse 9, D-60528 Frankfurt, Germany.
c) If you are under 16 years of age, please obtain permission of a parent/legal guardian prior to making personal data available to us.
2. Collection of personal data when visiting our website
a) In principle, you may visit our website without disclosing to us who you are. As is standard for virtually all other websites, the server on which our website is hosted (in the following, called “web server“) automatically collects information from you when you visit us online. These data are required for us for technical reasons and ensure the website’s stability and safety.
We regularly analyse such server protocols anonymously for statistical purposes (click stream analyses) so that we can see how our websites are used. Based on these findings, we will then optimise our online presence. We can additionally use such information in case of a system misuse to determine the originator of such misuse in collaboration with your internet provider and/or local authorities.
b) In addition to the aforementioned data, cookies will be stored on your computer when you use our website. Cookies are small text files that are saved to your hard drive in connection with the browser you are using and by means of which the site issuing these cookies (in this case, our site) receives specific information. Cookies cannot run programs or infect your computer with a virus. They are used to enhance the overall user-friendliness and efficiency of an online presence.
aa) This website uses the following types of cookies, the scope and functionality of which will be explained below:
- Transient cookies (see bb)
- Persistent cookies (see cc).
bb)Transient cookies are automatically deleted upon closing the browser. This especially includes session cookies. They save a so-called session ID which is used to attribute different requests from your browser to the joint session. Your computer can thus be recognized, should you return to our website. Session cookies are deleted when you log off or close the browser.
cc) Persistent cookies are deleted automatically after a pre-set period of time which may differ depending on the cookie. You may delete the cookies anytime using your browser’s security settings.
dd) You may configure your browser settings according to your preference and thus decline, for example, the acceptance of third-party cookies or all cookies. Please note that, in this case, you might possibly be unable to use all functions of this website.
c) Third-party cookies on our websites
We allow third parties to place cookies on your computer via these websites.
(1) Our website uses Google Analytics, a web analytics service provided by Google Inc. (“Google“). Google Analytics uses so-called “cookies”, text files saved to your computer and which allow an analysis of your usage of the website. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on a server in the U.S.A. However, if IP anonymization is activated on this website within the area of Member States of the European Union or other contract states to the Agreement on the European Economic Area, your IP address will be truncated by Google beforehand. Only in exceptional cases will the full IP address be transmitted to a Google server in the U.S.A. and truncated there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your usage of the website, compiling reports on website activities and providing other services relating to website and internet usage for the operator of the website.
(2) The IP address transmitted by your browser through Google Analytics will not be associated with other data from Google.
(3) You may prevent the saving of cookies by selecting the appropriate settings on your browser software; however, please note that if you do this you might possibly be unable to use the full functionality of this website. In addition, you can prevent data generated by the cookie and relating to your usage of the website (including your IP address) from being collected and processed by Google, by downloading and installing the browser plug-in available via the following link: http://tools.google.com/dlpage/gaoptout?hl=de.
(4) This website uses Google Analytics with the add-on “_anonymizeIp()”. As a result, IP addresses are being processed in truncated form, thus excluding references to personal data. Insofar as the data collected on you shows reference to personal data, this will be excluded immediately and the personal data will thus be immediately deleted.
(5) We use Google Analytics in order to analyse the use of our website and enhance it regularly. The statistics obtained allow us to improve our service and make it more interesting for you as a user. Concerning exceptional cases in which personal data are transmitted to the U.S.A., Google has submitted itself to the EU-US Privacy Shield Framework, https://www.privacyshield.gov/EU-US-Framework. Legal basis for the use of Google Analytics is Art. 6 subsection 1 sentence 1 letter f GDPR.
http://www.google.com/intl/de/analytics/learn/privacy.html, as well as the privacy: http://www.google.de/intl/de/policies/privacy.
d)Use of social media plug-ins
We do not use any social media plug-ins. In some places, we merely provide links to Linkedin and Twitter.
e) ) Embedding YouTube videos
(1) We have embedded YouTube videos into our online presence, which are hosted at http://www.YouTube.com and can be played directly on our website.
(2) When you visit the website, YouTube receives the information that you have accessed the respective subpage of our website. The data specified in item 2 of this statement will be transmitted additionally. This is done regardless of whether YouTube provides a user account in which you are logged in or if such a user account is non-existent. If you are logged into Google, your data will be attributed directly to your account. If you do not want the allocation to your YouTube profile, you must log off from YouTube before activating the button. YouTube stores your data as use profiles and utilizes them for purposes of advertising, market research and/or the needs-based design of its website. Such an analysis is done especially (even for users not logged in) to provide needs-based advertisement and to inform other users of the social network about your activities on our website. You have the right to object concerning the creation of such user profiles, and you must assert such right vis-à-vis YouTube.
(3) You may obtain further information on the purpose and scope of the collection of data and their processing by YouTube through YouTube’s privacy statement. You will there also obtain further information regarding your rights and regarding configuration options to secure your privacy.
f) Embedding Google Maps
(1) We are using Google Maps’ services on this website. We can thus show you interactive maps directly on the website and allow you the convenient use of the map function.
(2) When you visit the website, Google will obtain the information that you accessed the respective subpage of our website. The data specified in item 2 of this statement will be transmitted additionally. This is done regardless of whether Google provides a user account in which you are logged in or if such a user account is non-existent. If you are logged into Google, your data will be attributed directly to your account. If you do not want the allocation to your Google profile, you must log off before activating the button. Google stores your data as use profiles and utilizes them for purposes of advertising, market research and/or the needs-based design of its website. Such an analysis is done especially (even for users not logged in) to provide needs-based advertisement and to inform other users of the social network about your activities on our website. You have the right to object concerning the creation of such user profiles, and you must assert such right vis-à-vis Google.
(3) You may obtain further information on the purpose and scope of the collection of data and their processing by the plug-in provider through the provider’s privacy statements. You will there also obtain further information regarding your rights in this respect and regarding configuration options to secure your privacy: http://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the U.S.A. and has subjected itself to the EU-US Privacy Shield Framework: https://www.privacyshield.gov/EU-US-Framework.
You may register on our website to be contacted, for marketing purposes, by means of our newsletter. If you register for our newsletter mailing, the personal data there provided by you are collected, saved and processed for the purpose of sending the newsletter. You may unsubscribe the newsletter at any time again: either by a direct message to us or by a corresponding link included in every newsletter.
If you contact us via email or a contact form, we will save the data provided by you (your email address; if necessary, your name and your telephone number) so that we can answer your questions. Data collected in this context will be deleted by us once storage is no longer necessary, or we will restrict the processing if statutory storage periods exist.
3. Legal basis of processing
We process your personal data on the basis of Art. 6 I letter f GDPR. Your personal data are processed so that we can make our internet presence available to you and inform you about our company, as well as our products, events and job offers. Moreover, our website enables contacts with interested parties.
With our internet presence, we have a legitimate interest of making available an information and communications platform for all visitors to our website.
If you have given us your consent, we will process and use your email address to send you our newsletter.
You may revoke your consent to receive our newsletter at any time effective for the future by clicking on the corresponding link in the footer of the newsletter or by sending us a corresponding email to the email address indicated under item 1. b).
Art. 6 subsection 1 letter a GDPR is the legal basis for processing and using these personal data.
You are principally not obligated to provide us with your data. Please note, however, that it may be necessary to process your personal data so that you can visit our web presence or use the services we offer.
There will not be any automatic decision-making implemented which is exclusively based on automated processing, including profiling, and which produces a legal impact or adversely affects you in a similar manner.
4. Your rights
In accordance with the regulations of the GDPR, you may assert the following rights against us:
If processing your personal data is based on your consent, you have the right to revoke your consent at any time, effective for the future. This shall have no effect on the lawfulness of the processing based on the consent before its withdrawal.
To assert one of your above mentioned rights, you may contact us at any time: Toshiba Client Solutions Europe GmbH, Rechtsabteilung/Legal Dept., Hammfelddamm 8, D-41460 Neuss, Germany; email: firstname.lastname@example.org
If you are under the impression that we are processing your personal data in a prohibited manner, please contact us at the above contact data. Additionally, you have the right to contact the data protection supervisory authority. The competent supervisory authority is the Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (State Commissioner of North Rhine-Westphalia for Data Protection and Freedom of Information), Kavalleriestr. 2 – 4, 40213 Düsseldorf, Germany.
5. Storage period
The personal data collected and stored are held only for as long as the collection purpose requires.
6. Data processing location
We process your data both within the EU and outside the EU in some cases as well. Due to the global nature of our company, we may also transmit your personal data to the U.S.A. and other countries, whose data protection legislation might possibly be less comprehensive than that of the EU. In such cases, access to your personal data shall be limited to natural persons who must have knowledge of such data for the purposes described in this data protection guideline.
7. Transfer of your personal data
Your personal data are transmitted to the following recipients:
- Max ASP GmbH, Kässbohrerstrasse 16, 89077 Ulm, Germany
- D4t4 Solutions, Windmill House, 91-93 Windmill Road, Sunbury-on-Thames, Middlesex TW16 7EF, Great Britain
- Nelson Bostock Unlimited, Unlimited House, 10 Great Pulteney Street, London W1F 9NB, Great Britain
8. Security measures
As far as we transmit data to our service providers within the scope of the services described here, such service providers are not only bound by mandatory legal provisions but also, in addition, by our contractual requirements on the subject of data protection.
We use security measures which we will optimise continuously in accordance with technical and legal developments to protect your data, in the best possible manner, against accidental or intentional manipulation, loss, destruction or access by unauthorised third parties.
9. Links to other websites
Our online presence contains links to other websites. This data protection statement does not cover other providers.
We have no influence on their operator’s compliance with the data protection regulations and we therefore also do not assume any liability for the correctness, topicality and completeness of the information provided there.
If you have questions or remarks concerning this data protection and cookie guideline, please contact us using the contact data provided in this statement.
The rapid development of the internet makes adjustments to our data protection regulations necessary from time to time. You will be informed about any new features or amendments at this point.